The Board of Directors shall appoint committees as necessary and shall appoint a chairperson for each committee. All committees and chairpersons should work to pursue the purposes and mission of the Fellowship. Each committee will develop a committee mission statement to be approved by the Board; these mission statements will be reviewed and updated periodically.

Only UUFF members may serve as committee chairs; committee membership is open to members and friends. In order to promote shared leadership, committee chairs will serve for no more than 2 consecutive years. It is recommended that each chair identify a future chair to train during the second year of service. The chair of each committee is entitled to a key to the Fellowship building (see Building Key Policy).

Committees should meet several times during the year. Meeting dates, times, and places should be reported to the Administrative Assistant to be posted on the Fellowship calendar. Committee meetings are open to all members and friends with the exception of the Ministerial Relations Committee and the Personnel Committee. Minutes should be taken at each meeting with one copy to be kept by the committee for its own use and another copy to be kept in the office by the Administrative Assistant. (These records may be kept electronically.) Committee minutes should be kept in the office for seven years, but may be kept as permanent records by the committee. Either a brief email report or a copy of the minutes should also be provided to the Board Secretary who reports committee activities to the Board each month.

The chair of each committee is responsible for preparing an annual budget request when requested by the Finance Committee. The budget request will then be turned in to the Finance Committee for use in developing the budget for the next fiscal year. After budget approval at the spring congregational meeting, committee chairs should request a copy of the budget from the Treasurer so they know how much money was allocated to their committee. Committee account balances appear in each month's Treasurer's Report which is presented to the Board. These reports are available in the office. A detailed report of expenses may be requested from the Administrative Assistant or Treasurer. Committee members can be reimbursed for expenses by completing a voucher (located in the office), attaching relevant receipts, and submitting it to the Treasurer within 30 days of the expense. (See Financial Procedures.) All vouchers must be approved and signed by the committee chair before being submitted to the Treasurer.

COUNCIL OF COMMITTEES
The Secretary of the Board is the head of the Council of Committees and will call meetings for the committee chairs as needed to provide support and to enable collaborative efforts.

Committee chairs will submit a written annual report of activities to the Board by May 1. The Board Secretary will collect the information and prepare an annual report to include reports from the Board, committees, the minister and program areas.

STANDING COMMITTEES

Buildings & Grounds ... Oversees the maintenance of the Fellowship building and grounds

Caring & Sharing ... The Caring and Sharing committee exists to deepen the sense of community and caring within the church by providing support during times of need and connection during times of dissociation.

Chalice Committee ... The Chalice Committee will work with the minister and staff to maintain the beauty and good order of the setting for services, to coordinate the mechanics of the services, and to recruit members to carry out these responsibilities.

Finance ... Oversees the development, implementation and update of a financial plan which promotes the fellowship's fiscal viability; to monitor income and expenses in order to keep the board and members aware of our financial situation.

Hospitality ...

Membership ... The mission of the Membership Committee is to welcome newcomers, contact potential new members, recognize and help to integrate new members into the life of the congregation; to create and implement a long term pan to cultivate and maintain the membership of the Fellowship.

Ministerial Relations ... The Ministerial Relations Committee serves as a liaison between the congregation and the minister.

Music ... Acts as a liaison between those providing the music, the minister and the Board; promotes and supports adequate budgeting for enhancing the musical experience; provides support and direction for the music coordinator, the choir director, and guest musicians.

Nominating ...
The Nominating Committee is an Ad Hoc committee elected by the Congregation each year at the Annual Congregational Meeting of the Fellowship. At the Annual Congregational Meeting, the Nominating Committee submits one nominee for each vacant Office and At-Large position on the Board.

Personnel ... The Personnel Committee is a permanent committee that is composed of the Vice President of the Board of Directors, who serves as the committee chair, the Treasurer of the Board, the minister and 3 or 4 congregants who are familiar with either tax law, insurance regulation, or human resource issues.

Publicity ... The publicity committee assists the leadership of UUFF in educating the congregation and wider community regarding the principles of Unitarian Universalism, and also publicizes the activities of the Fellowship.

Religious Education ... Plans and organizes a general program of religious education for children and youth of the Fellowship.

Social Justice ...

Stewardship ... The Stewardship Committee works to enhance the spirit of generosity among all Members and Friends of the congregation by encouraging them to give of their time, talent, and financial resources.

Sunday Services ... Works with the minister to produce quality lay-led Sunday services and special programs that promote our Unitarian Universalist beliefs.

COMMITTEE CHAIRS
September, 2007

Building & Grounds
  Randy Moore & John King

Caring & Sharing
  Eunice Noland

Chalice Committee
  Vacant

Finance
  Joanne Olszewski

Food & Fun
  Chava Schacter

Fundraising
  Gretchen Wilkes

Leadership Development
  Susan Schroeder &
  Sarah Faitak

Membership
  Charlotte Taylor

Ministerial Relations
  Chuck West

Music
  Gene Vinzant

Personnel
  Brent Williams

Publicity
  Caroline Lennox

Social Justice
  Starr Austin

Stewardship
  Vacant

Sunday Services
  Shawna Thorup